Updated: May 30, 2014
1. The Information We Collect From All W2U Website Users
For some of our online activities, such as surveys, we may ask users to provide information that is not personally identifiable, such as country of residence or age. Also, when visitors go to our sites, we may passively collect certain non-personally identifiable computer data, such as the type of computer operating system (e.g., Windows XP or Mac OS), the user's IP Address, the web browser (e.g., Internet Explorer, Netscape), how often users visit various sections of our sites, and data regarding the Internet service provider. We collect this information to make our sites more interesting and effective for you and as well as for various purposes related to our operations. We may collect this non-personally identifiable information through the use of technologies such as unique identifiers or "cookies." Cookies are small text files that we place in visitors' computer browsers to store their preferences. You can choose to turn off all cookies, but if you do, you will not have access to many features that make your Web experience smoother, and some of our services may not function properly.
2. The Information We Collect from Children Under 13
Our procedures for collecting, using, and disclosing personal information from children under 13 vary depending on the service or benefit, and we never condition a child's participation in an activity on the child's disclosing more personal information than is reasonably necessary to participate in that activity.
For the "Ask a Scientist" section of the W2U websites, we request only the first name and state or country of the questioner. We post the question and the response with only the questioner's first name and state/country.
For certain classroom applications, teachers store students' names and email addresses on the W2U websites. For these applications, teachers have represented to the W2U websites that they or their institution have obtained the permission of the student's parents.
For example, before a child under 13 can receive our free newsletter, we directly collect from the child during our initial registration process a parent's email address in order for us to contact the parent for permission to provide the newsletter to the child. We will then request from the parent the child's name and confirmation of the email address to which the free newsletter should be sent (if different from the parent's email address).
When a child requests a paid membership, we collect additional PII from the child's parent including the parent's full name, email address, and credit card billing information including mailing address.
3. How We Use, Disclose, and Store the Information We Collect
In addition to the purposes described in Sections 1 and 2, we may collect and use user email addresses, user names, and physical addresses for various purposes, including tracking website usage. We may also use email addresses and user names to permit parents to review PII that the children have submitted to the W2U websites and to provide notification regarding the site, such as membership renewal information. We also may use information in the aggregate to analyze site usage, as well as to offer products, programs, or services. We occasionally allow selected educationally relevant organizations to present opportunities to our members through direct mail or email. Users have the opportunity to opt-out of these communications, which help support our programs, through the membership and subscription forms on the site, or by updating their user profile on the website.
We may disclose information where we are required to do so by law, for example, in response to a court order or a subpoena, or where we disclose information to service providers or other group companies who provide support for the operations of our website and who do not use or disclose the information for any other purpose. To the extent permitted by applicable law, we also may disclose PII in response to a law enforcement agency's or other public agency's (including schools or children services) request or if we feel that such disclosure may prevent the instigation of a crime, facilitate an investigation related to public safety or protect the safety of a child using our website, protect the security or integrity of our website, or enable us to take precautions against liability.
If we transfer all or part of our assets or are otherwise involved in a merger of some type, we may transfer PII to a third party as part of that transaction, to the extent permitted by applicable law.
Finally, the W2U websites are hosted in the United States, and all PII will be stored in the United States.
4. Financial Information
If you decide to purchase membership or products from our online store, we require that at the time of purchase you provide your full name (or your parent's full name, if you are a minor), your email address, and your credit card billing information including your mailing address. Your credit card number is not retained by W2U, and, instead, is collected and stored by our payment processor for the purpose of processing payments made to W2U. That information is safeguarded with appropriate security, and it will not be used for other purposes. Furthermore, our payment processor has agreed to maintain the confidentiality, security, and integrity of the personal and financial information it obtains from the W2U website, and only to use this information on our behalf. Our financial institution is bound by all applicable privacy laws relating to the provision of financial services.
The security of your personal information is very important. We have put in place appropriate physical, electronic, and managerial procedures to safeguard and help prevent unauthorized access, maintain data security, and use the information we collect online appropriately. When you submit sensitive information, such as your credit card number, we encrypt that information using secure socket layer technology.
6. Access to Information
Please contact the National Earth Sciences Teachers Association if you would like to access the PII that we have collected online from you or your child, correct factual errors in such information, request to have this information deleted, or request that we no longer collect or maintain such information.
Please include your email address and a telephone number where we can reach you. To protect you and your child's privacy and security, we will take reasonable steps to help verify your identity before granting you access to the personal information that we collect and maintain about you or your child.
7. Contact Us
If you have questions, please send an e-mail to firstname.lastname@example.org or write us:
National Earth Sciences Teachers Association
PO Box 20854
Boulder, CO 80308-3854
8. Effective Date